Thank you to everyone (around 60) who attended Monday evening’s special TCC HOA meeting. We did not reach quorum according to our by-laws (273) in person and/or via proxy. However, we did have a valuable, lively, and engaged conversation about the current condition of our community and the shared desires we have to make significant improvements in the years ahead. Thank you!
In anticipation that we would not reach quorum the Board was in earnest conversations with our lawyers on how to proceed. Our by-laws require 60% quorum for a vote to increase dues (add a special assessment). Article XII. Sections 4-6. According to these by-laws if quorum is not reached the meeting should be suspended, recalled, and quorum becomes half of the previous meeting (IE, 30% or 137) at the next meeting date. We have announced a subsequent special meeting for March 23, 2020 @ 7 p.m. (Elizabeth Blackwell Commons 3225 205th Pl NE, Sammamish, WA 98074).
However, under new RCW’s (2018) there is another method which now supersedes our by-laws. Specifically RCW 64.90.525. This allows the Board of Trustees (Board of Directors) to propose a special assessment and invite the members (neighbors) to ratify. A special assessment of $120/unit (home) has been approved by the Board and announced at our meeting on 2/10/2020. If ratified this assessment will be due on or before July 1, 2020. This special assessment must be ratified at a duly called meeting. We will mail an official announcement including budget implications to all neighbors within the next 2 weeks. We hope that a large percentage of our community will agree with the importance of a special assessment at this time to pursue management services and begin to complete long-overdue maintenance and improvements to our common areas (IE, front entry, forest and trails/trailheads, cul-du-sacs). At Monday’s meeting the significant majority of those in attendance were in favor of this direction at the show of hands. Furthermore, RCW 64.90.525 states that if not more than 51% of homeowners show up and vote against the special assessment, it will pass. The same process will be followed next year for our 2021 budget, allowing the Board to maintain increased dues (estimated at $250 annually) for ongoing management services and common area improvements.
Watch your mailbox in 2 weeks for this info. Hopefully you can join us at the meeting on March 23rd. There will be time for further discussion. If you are unable to be in attendance your absence will essentially be a “yes” vote. If you would like to vote against the special assessment, you must be in attendance, or you can contact us at firstname.lastname@example.org and we will provide a proxy form for you to use. Please let us know if you have any questions. We have much more we can say and want you to be fully informed. The letter you will be receiving will include further explanation of the RCW’s and their implications to our association in this process.
We are greatly looking forward to improving our community in many ways. Thank you for your care and concern for our great neighborhood!
Ben Coffin Trustee and President Paul Tedrow Trustee and Vice President Lori Bauermeister Trustee and Secretary/Treasurer
Comments Off on TCC Special Meeting Recap – 02/10/2020
Posted onJanuary 7, 2020|Comments Off on Notice of Timberline HOA Special Meeting Monday February 10, 2020 @ 7 p.m. Blackwell Elementary School
This will be a special meeting to vote to increase our annual assessments. Proposed increase is $10/mo. per member (household/homeowner). This increase will enable us to pursue the employment of a management service, as well as to accrue needed funds for long-overdue projects (e.g., front entry refresh and common area maintenance). A quorum of 60% of members is required. Ample discussion time will be provided prior to vote. At our 2019 Annual Meeting those in attendance were extremely favorable to pursue this action.
Your Board of Trustees believes this to be a critical matter for the long-term health, beauty, and desirability of our community. With our extremely low dues we hardly have the funds for the continued maintenance of our neighborhood. However, unexpected expenses and much-needed improvements are unfeasible. The fallen trees and branches brought by recent winds is a good example of a concern we cannot address adequately. Furthermore, the expertise required to navigate complex issues and concerns within our neighborhood are beyond the scope of a group of volunteers. In recent years it has been difficult to even fill an active Board. Annual dues in other local neighborhoods similar to ours are often 3-5 times more. We are suggesting merely $10/mo. increase per household and believe this will be sufficient to address growing concerns. Please attend this important meeting. If we fail to reach quorum we will suspend the vote, but we will continue the discussion and have ample time for Q&A. If you cannot be present please inquire about proxy options at timberlinecc.org.
Blackwell Elementary School- Gym/Cafeteria
3225 205th PL NE
Sammamish, WA 98074
Comments Off on Notice of Timberline HOA Special Meeting Monday February 10, 2020 @ 7 p.m. Blackwell Elementary School
Posted onJune 5, 2019|Comments Off on Timberline Entryway Project
Dear Timberline Neighbors, the TCC Board is developing a Committee for the Timberline Entryway Project. This Committee will be comprised of Board members and neighbors. It will be responsible to develop a proposal to the Board for the redesign and renewal of the main Timberline Entry (37th way), including but not necessarily limited to the replacement of the flowering plum trees along the south side of 37th way. If you would like to be considered for a position on this Committee please contact President Ben Coffin at email@example.com. If you are a neighbor and have experience in landscaping design, or connections with designers, contractors, and/or wholesale resource distributors, please also contact the Board!
The Timberline Community Club Annual Homeowners Meeting will be held on Tuesday, November 28, at 7pm in the Blackwell Elementary Library.
Join your neighbors at our annual gathering where ideas are exchanged, concerns are addressed and votes are conducted. Here is the tentative agenda:
— Reports from the Architectural Control Committee and the Common Area Management Committee.
— Discussion and approval of the 2018 budget.
— Nominations and approval of 2018 Board of Trustees
— General discussion of what’s going well and what needs improvement.
Feel free to offer additional agenda items by sending your ideas to Kelly at: firstname.lastname@example.org.
Posted onOctober 31, 2016|Comments Off on Invasion of the Weed Whackers!!! – November 19, 2016 from 10am-Noon
Who are the Weed Whackers? YOU!! The marvelous Timberline forests are being invaded by noxious weeds; English ivy is spreading, choking out beneficial plants and climbing the trees. Volunteers are needed to help whack down these weeds. We will cut the ivy vines climbing trees, tear off the lower parts and then create ivy-free rings around the tree trunks. Please join the Timberline Forest Stewards on Nov. 19, from 10-noon to start ripping ivy out of our common areas.
Meet at the north trail entrance on 208th, next door to the first house at 4131 208th Ave. NE.
Bring work gloves, and garden shears if possible. No digging necessary!
This activity is appropriate for families, but children under age 10 will need adult supervision.
This activity qualifies for community service hours for students.
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