Category Archives: Board Info

Special Assessment Meeting Recap


Timberline Community Club Neighbors. Thank you to everyone who set aside time to join us at the Special Assessment Meeting (via Zoom) last night. Thank you for your engagement, your great questions, and your patience in meeting virtually rather than in person. We discussed in detail the Special Assessment and answered questions regarding the benefits and concerns of hiring a management company. A representative of our legal counsel to the Association was present to answer questions regarding Washington State Law and to give assurance that we’ve followed it closely throughout this process. After everyone was given an opportunity to share or ask questions, a vote was called. Of the approximately 50 in attendance (virtually), 4 votes were cast against the Special Assessment, the rest abstained (approved). Prior to the meeting we received 34 signed proxies voting against the Special Assessment. During the meeting 5 more were delivered in person to President Ben Coffin’s door. One additional vote against was cast via email just after the meeting concluded. The Board decided to count it. In total, 44 votes were cast against the Special Assessment (just under 10% of our TCC). 228 votes against were required to reject the Special Assessment, therefore the Special Assessment is ratified and will be due on or before October 1, 2020 for every home. Invoices will be mailed to each homeowner. The Board is encouraged that the vast majority of our community agrees this is a significant decision toward the maintenance and improvement of our great neighborhood. You have our commitment to represent you to the best of our ability in the selection of a management company. Watch for communications in the weeks and months ahead announcing our choice. Special Assessment Meeting Minutes will be posted to our website when they become available. 

Special Meeting Rescheduled – Monday, August 24, 2020 @ 7 p.m.

The special meeting that was cancelled on March 23rd has been rescheduled for August 24th. This meeting will be remote only (call-in or Zoom). See details below. A meeting notice and agenda has been mailed to each homeowner. It should arrive in your mailboxes on July 24th or 25th. Included is a directed proxy that you can use if you’re unable to attend the meeting. We suggest filing with the board secretary to ensure your vote.

This special meeting of the Association is called to provide Owners an opportunity to consider and ratify a special assessment to pay for professional association management services and maintenance/improvement of common areas.

We discussed this at length at both our Annual Meeting in November 2019 and at our Special Meeting on February 10, 2020. If you have any questions, please contact the board at timberlinecc@live.com

We have delayed rescheduling this special meeting for the past 4 months in hopes that we’d be able to meet in person. Due to continued Covid-19 concerns we don’t believe we’ll be able to meet in person for the foreseeable future. Your Board of Trustees believes this to be a critical matter for the long-term health, beauty, and desirability of our community. We have worked diligently with our legal counsel to ensure we can hold this meeting remotely and give all Owners a chance to participate. More details included in the letter that has been sent to each homeowner.

Sincerely,

Ben Coffin (President)
Paul Tedrow (Vice President)
Lori Bauermeister (Secretary/Treasurer)

Meeting Details: Monday, August 24th @ 7 p.m.

Call-In and Zoom Link: 

Meeting ID 833 9569 9156;                                                             

Password 08242020

Attend via Zoom link:
https://us02web.zoom.us/j/83395699156?pwd=cHNwc201Vy9yb1lXbGgwZlErdzZKdz09

Join Zoom Meeting:  go to www.zoom.us/join, enter the Meeting ID, and then the password when prompted.

Call in:

One Tap mobile:  +12532158782,,83395699156#,,,,0#,,08242020# US (Tacoma);

                        +13462487799,,83395699156#,,,,0#,,08242020# US (Houston)

Dial by your location and use Meeting ID 833 9569 9156 and Password 08242020.

        +1 253 215 8782 US (Tacoma); +1 346 248 7799 US (Houston); +1 669 900 6833 US (San Jose);

        +1 929 205 6099 US (New York); +1 301 715 8592 US (Germantown); +1 312 626 6799 US (Chicago)

Meeting ID: 833 9569 9156; Password: 08242020

Find your local number: https://us02web.zoom.us/u/kBxfa2nGf   

TCC Special Meeting Update

Timberline Neighbors,
The special assessment proposed in February was never ratified. We suspended our March 23rd meeting due to Covid-19. The special assessment is NOT due at this time. We must be in “phase 4” according to our governor’s re-entry plan before we can reschedule an in-person meeting. We’re uncertain if this will happen so we are now considering hosting the meeting virtually. A revised special assessment letter and meeting announcement will be mailed when the time comes. If you have sent in your special assessment we are holding these funds and will apply them to the special assessment when/if it is ratified, or to your 2021 dues. If you would like a reimbursement please contact Mike Barham at TCC_Books@outlook.com

Thank you for your patience!
Ben CoffinTCC HOA President

March 23rd Special Meeting CANCELLED

The March 23rd Special Meeting has been cancelled.. We will reschedule at a later date (TBD) and send notice via mail.

TCC Special Meeting Recap – 02/10/2020

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Timberline Neighbors,

Thank you to everyone (around 60) who attended Monday evening’s special TCC HOA meeting. We did not reach quorum according to our by-laws (273) in person and/or via proxy. However, we did have a valuable, lively, and engaged conversation about the current condition of our community and the shared desires we have to make significant improvements in the years ahead. Thank you! 

In anticipation that we would not reach quorum the Board was in earnest conversations with our lawyers on how to proceed. Our by-laws require 60% quorum for a vote to increase dues (add a special assessment). Article XII. Sections 4-6. According to these by-laws if quorum is not reached the meeting should be suspended, recalled, and quorum becomes half of the previous meeting (IE, 30% or 137) at the next meeting date. We have announced a subsequent special meeting for March 23, 2020 @ 7 p.m. (Elizabeth Blackwell Commons 3225 205th Pl NE, Sammamish, WA 98074). 

However, under new RCW’s (2018) there is another method which now supersedes our by-laws. Specifically RCW 64.90.525. This allows the Board of Trustees (Board of Directors) to propose a special assessment and invite the members (neighbors) to ratify. A special assessment of $120/unit (home) has been approved by the Board and announced at our meeting on 2/10/2020. If ratified this assessment will be due on or before July 1, 2020. This special assessment must be ratified at a duly called meeting. We will mail an official announcement including budget implications to all neighbors within the next 2 weeks. 
We hope that a large percentage of our community will agree with the importance of a special assessment at this time to pursue management services and begin to complete long-overdue maintenance and improvements to our common areas (IE, front entry, forest and trails/trailheads, cul-du-sacs). At Monday’s meeting the significant majority of those in attendance were in favor of this direction at the show of hands. Furthermore, RCW 64.90.525 states that if not more than 51% of homeowners show up and vote against the special assessment, it will pass. The same process will be followed next year for our 2021 budget, allowing the Board to maintain increased dues (estimated at $250 annually) for ongoing management services and common area improvements. 

Watch your mailbox in 2 weeks for this info. Hopefully you can join us at the meeting on March 23rd. There will be time for further discussion. If you are unable to be in attendance your absence will essentially be a “yes” vote. If you would like to vote against the special assessment, you must be in attendance, or you can contact us at timberlinecc@live.com and we will provide a proxy form for you to use.
Please let us know if you have any questions. We have much more we can say and want you to be fully informed. The letter you will be receiving will include further explanation of the RCW’s and their implications to our association in this process.

We are greatly looking forward to improving our community in many ways. Thank you for your care and concern for our great neighborhood!

Ben Coffin Trustee and President
Paul Tedrow Trustee and Vice President
Lori Bauermeister Trustee and Secretary/Treasurer 

Notice of Timberline HOA Special Meeting Monday February 10, 2020 @ 7 p.m. Blackwell Elementary School

This will be a special meeting to vote to increase our annual assessments. Proposed increase is $10/mo. per member (household/homeowner). This increase will enable us to pursue the employment of a management service, as well as to accrue needed funds for long-overdue projects (e.g., front entry refresh and common area maintenance). A quorum of 60% of members is required. Ample discussion time will be provided prior to vote. At our 2019 Annual Meeting those in attendance were extremely favorable to pursue this action.
Your Board of Trustees believes this to be a critical matter for the long-term health, beauty, and desirability of our community. With our extremely low dues we hardly have the funds for the continued maintenance of our neighborhood. However, unexpected expenses and much-needed improvements are unfeasible. The fallen trees and branches brought by recent winds is a good example of a concern we cannot address adequately. Furthermore, the expertise required to navigate complex issues and concerns within our neighborhood are beyond the scope of a group of volunteers. In recent years it has been difficult to even fill an active Board. Annual dues in other local neighborhoods similar to ours are often 3-5 times more. We are suggesting merely $10/mo. increase per household and believe this will be sufficient to address growing concerns. Please attend this important meeting. If we fail to reach quorum we will suspend the vote, but we will continue the discussion and have ample time for Q&A. If you cannot be present please inquire about proxy options at timberlinecc.org.
Location Details:
Blackwell Elementary School- Gym/Cafeteria
3225 205th PL NE
Sammamish, WA 98074

TCC Annual Meeting Recap

Thank you to all Timberline neighbors who attended last night’s Annual Meeting, and to those who signed proxies.
We easily exceeded quorum and unanimously approved a Board of Trustees (who will also serve as officers in 2020):
Ben Coffin (president)
Paul Tedrow (Vice President)
Lori Bauermeister (Secretary/Treasurer).
Thank you also for the engaging and encouraging discussion about the potential to vote to increase our dues (perhaps $10/mo.) which would enable us to pursue the employment of a management service, as well as to accrue needed funds for long-overdue projects like the front entry refresh and common area maintenance. I would summarize the overwhelming response as “yes, it is time.” However, this would require a 60% quorum 2/3 approval vote at a special meeting duly called for this purpose. Watch for more info from the board in early 2020 and until then, continue the conversation with one another! Finally, thank you to everyone who serves our neighborhood in any capacity, and to those who volunteered last evening to be more involved in the coming year! Myself, or another board or committee member, will be in touch. If you were unable to attend last night we will post minutes to our website soon. You can also send an email to timberlinecc@live.com with any questions and/or to volunteer.
Sincerely, and with gratitude for the opportunity to serve,
Ben Coffin (trustee and president)

Timberline Forest Restoration Project Plan

As many of you may have noticed, some parts of our forested open spaces have been invaded by non-native plants. This is not good for the health of our forests and the wildlife that rely on native plants. The homeowners association has paid a consultant to update the Forest Stewardship Plan created in 1994, and is in the process of securing funding for the project. We will also be organizing restoration events for neighbor volunteers to help remove the noxious weeds and plant native species in their place.   The highlights of the restoration plan are available here

Sahalee Widening Project

Someone from the city’s Public Works department is going to attend TCC’s board meeting next week to give us an overview of the Sahalee project and answer any questions we have. Our idea is that we can collect questions from TCC members and post the answers after the meeting. Please submit your questions via the comments button.

Timberline Welcoming Committee

The TCC Board is actively seeking members for the TCC Welcoming Committee. If interested, please contact:timberlinecc@live.com.

Welcoming Committee Description

Upon being notified by the TCC bookkeeper of new homeowners, the welcoming committee makes time to visit the homeowners in person to greet them and welcome them to the neighborhood.  The committee is supplied with goody bags from the Sammamish Chamber of Commerce to welcome the neighbors to the area.  The new neighbors are also provided with an ACC fact sheet for the neighborhood, as well as any updated newsletters or directories.